COVID-19 - Return to work (UK)

UK Studios
Risk Assessment

Chapman Taylor continues to follow the UK Government’s guidelines in respect of the COVID-19 pandemic and has put in place, safe working conditions within our studios to enable our staff to safely return to work.

Our foremost concern is the welfare of our people. It is of the utmost importance that working in our studios is undertaken in a way that provides appropriate protection to our staff.

The key areas of risk have been identified as

  • Our staff’s personal situations
  • Transportation to and from work
  • Cleaning
  • Occupancy and social distancing
  • Personal hygiene
  • Meetings
  • Site visits

OUR STAFF

We have had conversations with each member of our team to assess the individual’s specific situation regarding COVID-19. We shall continue to follow the government’s guidance as noted below on the advisability of returning to work.

Shielding and returning to work

The UK Government’s current advice has paused the need for individuals to shield and we will continue to monitor any updates to this.

COVID-19 symptoms

Any member of staff with COVID-19 symptoms should not come to work and will be asked to self-isolate for 10 days in line with government guidelines. Any member of staff who returns to work and who then displays symptoms of COVID-19, or feels unwell, will be isolated and asked to return home. They will also be asked to arrange a COVID-19 test.

Similarly, staff will be asked to self-isolate for 14 days and to arrange a COVID-19 test should any member of their household display COVID-19 symptoms.

All members of staff are required to take their temperature on arrival at the studio and will be asked to return home if they register a temperature of 37.80C or higher.

TRANSPORT

Staff are being encouraged to avoid using public transport and to walk or cycle where possible, although we are aware that this will not always be feasible.

In circumstances where staff do need to use public transport, they will be asked to follow current UK Government advice.

https://www.gov.uk/guidance/coronavirus-covid-19-safer-travel-guidance-for-passengers

We are offering flexibility to staff using public transport to enable them to leave, or arrive, either early, or later, to avoid peak travel periods.

We are supporting the Cycle to Work Scheme for those who live within cycling distance of the studios and are able to cycle to work.

CLEANING

Each of our studios has undertaken deep, disinfecting cleans (fog cleaning) which allow tiny disinfectant droplets to settle on surfaces and coalesce to form a continuous film. This technique allows the disinfectant to reach all areas, including those that are hard to reach.

Before fog cleaning was undertaken, we cleared surfaces throughout the studios to ensure the clean was as effective as possible. Now that our studios are operational, the cleaning teams are concentrating on sanitising cleans of the high touch areas such as door handles, kitchen cupboards, appliances, drawers, light switches etc.

We are operating a “clean desk” policy to maximise the effect of the regular cleaning.

OCCUPANCY

Key to minimising the risk of spreading COVID-19 is maintaining the recommended social distancing between our staff members.

The layouts of each of our three studios have been reviewed and adjusted where required to maintain a 2m distance between occupied workstations. Useable workstations have been clearly marked.

Daily occupancy levels of the studios is being closely monitored to enable social distancing to be maintained between our staff members. Our objective is for all members of staff to be able to return to working in the studios unless they have a specific circumstance that prohibits this. Shift working patterns have been implemented to limit occupancy in order to maintain social distancing where required.

We have implemented a restricted numbers policy for more confined, or enclosed, spaces such as; meeting rooms, kitchens, cloakrooms and print rooms.

We have implemented a “keep to the right” rule for walking in studio aisles to assist social distancing.

HYGIENE

All staff are to wash and/or sanitise their hands as they arrive and leave the studios each day.

We have installed automatic hand sanitisers at the entrance points and adjacent to kitchens and print areas in each UK studio. Use of sanitisers is mandatory before using any shared equipment such as; coffee machines, taps, fridges, printers, photocopiers and scanners etc.

Whilst occupancy within the studio kitchens is limited, we recommend that the preparation of cooked lunches is avoided.

Face coverings are being provided and it is personal choice whether staff choose to wear these whilst moving around the studio, or seated at their desks.

There is no sharing of equipment and we have asked all members of staff to sanitise their own keyboard, headset, mouse and telephone handset etc., at the start of each day using the antibacterial wipes provided throughout the studios.

All crockery, cutlery, cups and glasses provided for communal use have been removed from the kitchen areas and each member of staff has been asked to use their own crockery, cutlery and drinks bottles etc. to mitigate the risk of cross-contamination.

Signage promoting the importance of personal hygiene and social distancing is displayed at key locations in each of our studios.

MEETINGS

Chapman Taylor will continue to hold on-line meetings whenever possible and as appropriate. This method has proved to be effective during the lock-down working from home phase.

Whilst external client and consultant meetings within the studios are being discouraged, clear signage has been provided to advise on the maximum number of people each meeting room can accommodate in order to maintain social distancing .

Any meeting room equipment that is used (keyboards, remote controls, telephones etc.) is to be wiped down with the provided anti-bacterial wipes immediately before and after use.

SITE VISITS

Staff will only attend project construction sites to undertake tasks that cannot be conducted remotely via on-line meetings (eg. site inspections).

Before attending site, we will liaise closely with staff members and with the site contractor to establish that appropriate procedures are in place, risk assessments have been conducted and PPE is available for use by those attending appropriate for the purpose of the specific site visit. Staff will only attend if they are happy to do so and we are satisfied with the risk assessments provided by the site contractor.


We will continue to monitor UK Government advice as it is released and will amend, edit and update our risk assessment as necessary.

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Adrian Griffiths
Main Board Director
Chapman Taylor LLP

Date: 01/September/2020

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